Archivist for the Secretariat Unit

Are you a structured and driven person with experience in archiving within public administration? The Municipal Executive Administration is now seeking an archivist with a focus on e-archiving for the secretariat unit.

The Municipal Executive Administration is the administration of the municipal council. We have the overarching task of supporting the municipal council and implementing and following up on its decisions. The administration consists of the Digitalization Department, the Finance and Control Department, the HR Department, the Communications Department, and the Urban Planning Department. Together, we will lead and coordinate the municipality's work.

The Secretariat Unit is a unit that belongs to the Municipal Executive Administration. The Secretariat Unit consists of five employees located at the Municipal Executive Administration's office on Kungsgatan in Kristinehamn and at the municipal archive in the Marieberg area. At the municipal archive, there is one archivist and one archive assistant.

JOB RESPONSIBILITIES

As an archivist, you are responsible for the municipal archive and lead the municipality's archiving work. You provide advice and support to all departments and wholly-owned municipal companies on matters related to archives, and you supervise the archive management of committees and companies. The role includes working with the municipality's e-archive, Documaster, which involves leading delivery projects to the e-archive.

You are also responsible for the municipality's overall classification structure and provide advice on the establishment and revision of the authorities' information management plans, as well as handling the annual revision of the municipal council. An important part of the work is to ensure that governing documents related to archives are updated and known within the municipality, and you are part of the municipality's digitalization council.

Furthermore, you release public documents from the archive (including confidentiality assessments), receive archive deliveries, organize and catalog archives. As a natural part of the work, you will also have written and oral contacts with other authorities, private individuals, and researchers. As an archivist, you are also the municipal council's archive representative.

In addition, the position includes ongoing work within registration, where the municipality's case management system is LEX.

QUALIFICATIONS

We are looking for someone who has:

• A university degree in archival science or other relevant education that provides the right competence for the role.
• Previous experience working with archival issues within the public sector or other equivalent experience deemed relevant by the employer.
• Very good ability to express yourself verbally and in writing in Swedish.

It is advantageous if you also have experience working with e-archives and leading and driving projects. Since travel is required in the position, a driver's license (B) is beneficial.

We are looking for a person who works in an organized and structured manner with a good ability to prioritize. You enjoy having many points of contact and have the ability to lead and drive projects. The role requires you to be a clear communicator and to demonstrate good judgment in your statements.

You are used to working with development and improvement work, are independent and confident in your work role, and have a strong desire to deliver quality service.

We place great emphasis on personal suitability.

OTHER

If you are not a citizen of Sweden, the EU, EEA, or Switzerland and are offered employment, you must be able to prove that you have a valid work permit or are exempt from the requirement to have a work permit.

We in Kristinehamn Municipality work for active leadership and employee engagement. This is created through dialogue and interaction between leaders and employees, which creates good conditions for job satisfaction in the organization. Our work environment is influenced by how we meet each other, and we all have a responsibility to contribute.

Together, we work to ensure that the organization achieves its goals and that decisions made are also followed. A curious mindset and willingness to collaborate are prerequisites for continuous improvements leading to the best possible service for the municipality's residents.

As an employee with us, you can expect support for new ideas, good development opportunities, and that we provide you with the tools you need to perform your work well.

Kristinehamn Municipality views diversity as a strength and welcomes all applicants. Our competence-based recruitment methodology aims to focus on the individual's competence and thereby counteract discrimination.

Warm welcome with your application!

To ensure the quality of the recruitment process and maintain good communication with you as a job seeker with us, we ask that you only submit your application via the application link in the advertisement. Questions regarding the recruitment process are handled by the recruitment unit.